Executive Assistant

Tampa, FL HR, General Administration
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Summary

We are looking for an experienced, high energy, and savvy Executive Assistant with international experience to manage administration and facilitate activities, events, and operations for the CEO. This position is a member of the Operations Team and will be dedicated to supporting our CEO and his team of executives. This person will be able to handle a fast-paced agenda and work as a team player. Our CEO is currently based out of the country, this position will require early morning and weekend availability.

What You Will Be Doing

  • Managing the day-to-day administration and operations of the office of the CEO
  • Planning and scheduling appointments
  • Preparing travel arrangements and itineraries for business meetings and conferences
  • Organizing and maintaining files and records
  • Leading and managing ad hoc projects and conducting research
  • Composing and editing correspondence, reports, and presentations
  • Ability to be on-call around-the-clock, occasionally
  • Act as the board liaison between internal and external parties
  • Manage meeting agendas, take meeting notes, and follow up on action items
  • Some light travel

What We Need From You

  • Must have 5+ years of experience supporting C-level executives of a global company
  • Experience and demonstrated success in managing executive appointments and travel
  • Excellent communication, time-management, and organization skills
  • Meticulous attention to detail
  • Exceptional professional decorum
  • Experience in handling confidential information
  • Track record of thriving in a dynamic and fast-faced environment
  • Experience with Microsoft Office 365
  • Experience with companies that have international offices

It Would Be Nice If You Had

  • Prior experience in software and/or network security companies
  • Experience with tradeshows and conferences
  • A high level of proficiency with Microsoft Office (specifically Outlook and PowerPoint), Confluence, and Jira
Interested in this position?

I really enjoy working at OPSWAT, it's like my second home. OPSWAT is indeed an ideal working space where everybody is super friendly and proactive- and the enthusiasm from management team creates a great environment.

Vy Thai - HR Officer