Executive Assistant

Tampa, FL HR, General Administration
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We are looking for an experienced, high energy, and savvy Executive Assistant with international experience to manage administration and facilitate activities, events, and operations for the CEO. This position is a member of the Operations Team and will be dedicated to supporting our CEO and his team of executives. This person will be able to handle a fast-paced agenda and work as a team player. Our CEO is currently based out of the country, this position will require early morning and weekend availability.

What You Will Be Doing

  • Managing the day-to-day administration and operations of the office of the CEO
  • Planning and scheduling appointments
  • Preparing travel arrangements and itineraries for business meetings and conferences
  • Organizing and maintaining files and records
  • Leading and managing ad hoc projects and conducting research
  • Composing and editing correspondence, reports, and presentations
  • Ability to be on-call around-the-clock, occasionally
  • Act as the board liaison between internal and external parties
  • Manage meeting agendas, take meeting notes, and follow up on action items
  • Some light travel

What We Need From You

  • Must have 5+ years of experience supporting C-level executives of a global company
  • Experience and demonstrated success in managing executive appointments and travel
  • Excellent communication, time-management, and organization skills
  • Meticulous attention to detail
  • Exceptional professional decorum
  • Experience in handling confidential information
  • Track record of thriving in a dynamic and fast-faced environment
  • Experience with Microsoft Office 365
  • Experience with companies that have international offices

It Would Be Nice If You Had

  • Prior experience in software and/or network security companies
  • Experience with tradeshows and conferences
  • A high level of proficiency with Microsoft Office (specifically Outlook and PowerPoint), Confluence, and Jira
Interested in this position?

I really enjoy working at OPSWAT, it's like my second home. OPSWAT is indeed an ideal working space where everybody is super friendly and proactive- and the enthusiasm from management team creates a great environment.

Vy Thai - HR Officer